Munchkin Models – Terms and Conditions of Representation
These Terms and Conditions apply to all individuals (hereafter referred to as “Model(s)”) engaging with Munchkin Models (the “Company”), regardless of their location.
By accepting an Offer of Representation, you agree to these Terms. These Terms are governed by the laws of England and Wales and interpreted in accordance with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, while aligning with international standards where applicable.
Assignment – Any project, campaign, or promotional activity arranged by the Company, including advertising, entertainment, marketing, PR, e-commerce, editorial, or related media work.
Client – Any individual, organization, or production company booking or considering the Model through the Company.
Company – Munchkin Models and any of its affiliates or subsidiaries.
Model – The individual (or legal guardian of the individual) accepting representation under this Agreement.
Offer of Representation – The formal offer made by the Company to represent the Model.
Online Publication – The secure, client-facing platform displaying model profiles for casting and assignment consideration.
Representation – The professional promotion and management services provided by the Company.
Term – The agreed duration of representation (typically one, two, or three years).
Fees – Any payments due to the Model for assignments, minus applicable agency commission.
Territory – The geographical area where the Model resides or is eligible for bookings (including, but not limited to, the UK, Europe, Australia, UAE, USA, Japan, and China).
2.1 The Company operates as an employment agency under UK law and observes equivalent laws where applicable in the Model’s country of residence.
2.2 Upon accepting representation, the Company acts as a non-exclusive agent for the Model.
2.3 The Model may register with other agencies, provided this does not conflict with the Company’s ability to represent or promote the Model independently.
2.4 The Company is authorized to collect all fees from clients on behalf of the Model, including payments received after the Term, for any assignment secured during the active representation period.
3.1 The Model (or parent/guardian) agrees to maintain confidentiality regarding the Company’s operations, communications, and business practices.
3.2 The Model warrants that entering this Agreement does not breach any prior or existing contractual obligations.
3.3 The Model agrees to perform all assignments professionally, punctually, and safely.
3.4 The Model must comply with all safety policies and child welfare requirements set by the Company or Client.
3.5 The Model (or guardian) must promptly inform the Company of any change in appearance, contact details, or location and update portfolio images accordingly.
3.6 The Model shall indemnify the Company against any loss, damage, or legal costs resulting from a breach of these Terms.
3.7 The Model must maintain an up-to-date online portfolio, as outlined in Company guidelines.
4.1 The Company will use reasonable efforts to promote the Model for suitable assignments through the Online Publication, marketing campaigns, and direct client submissions.
4.2 Representation may include digital promotion, direct marketing, and client pitching at the Company’s discretion.
4.3 The Company will ensure all Models are promoted in line with applicable child protection and data privacy laws.
5.1 A one-time administration fee is payable upon registration to cover operational and promotional costs. No additional fees are charged for representation.
5.2 Work-finding services are limited to assignments matching the Model’s age, appearance, and location.
5.3 Representation does not guarantee work, as all final casting and booking decisions are made by Clients.
5.4 The Model (or parent/guardian) must approve all assignments before confirmation.
5.5 If no suitable opportunities arise during the Term, and the Model’s portfolio remains current, the Company may, at its discretion, extend representation at no extra cost.
6.1 The Company shall collect all payments from Clients and remit the Model’s share after deducting agency commission — 30% for registered Models and 40% for unregistered Models, unless otherwise agreed in writing.
Payments are typically processed within 30 working days after the Client’s invoice is paid in full.
6.2 All funds are held in trust accounts compliant with UK legislation or equivalent international standards until disbursed.
6.3 The Model authorizes the Company to deduct its commission automatically from any payments received.
6.4 If a Client pays the Model directly, the Model must remit the commission to the Company within 7 days.
6.5 For assignments involving global or perpetual usage rights, the Company’s 40% commission reflects the additional management, licensing, and negotiation services required for such agreements.
7.1 The representation fee is an administration charge and not a guarantee of assignments.
7.2 This Agreement does not create an employer-employee relationship.
7.3 The Company cannot guarantee work or specific outcomes, as Client decisions are final.
7.4 The Model grants the Company the right to use images, names, and likenesses for promotional purposes (website, marketing, and social media).
7.5 The Models agrees to be contacted by email, phone, WhatsApp, text message and social media, where applicable.
The Company complies with all relevant local and international laws, including but not limited to:
UK & EU: GDPR, Employment Agency Regulations 2003
Australia: Privacy Act 1988 (Cth)
UAE: UAE Labour Law & Data Protection Law (2021)
USA: COPPA, CCPA, and relevant child performer laws
Japan & China: Local privacy, image rights, and advertising regulations
If your region is not listed, the Company follows a globally responsible and ethical approach to data handling and child protection.
9.1 The Company values constructive communication and encourages Models/parents to raise concerns directly.
9.2 Models or parents who publish negative or defamatory statements (e.g. on Trustpilot or Google) within the first 90 days of registration, without first seeking resolution, may have their account suspended or terminated without refund.
9.3 The purpose of this policy is to maintain a respectful and cooperative working relationship between all parties.
10.1 The Company may terminate this Agreement immediately if the Model breaches these Terms.
10.2 The Model may cancel representation with one month’s written notice. Refunds, if applicable, will be determined based on time elapsed and services rendered.
10.3 All Models are entitled to a 14-day cooling-off period, allowing for a full refund if no services have commenced.
10.4 Models (or their legal guardians) may request to pause their representation term at any time by notifying the Company in writing. During a paused period, the Model will not be actively promoted or included in client submissions.
The Model may reactivate their representation at any time within the original term, or the Company may extend the term at its discretion to ensure the full representation period is honored. No additional administration fees will apply to paused terms.
11.1 Optional test or portfolio shoots may be offered to enhance a Model’s visibility and presentation.
11.2 Cancellations within 24 hours of the scheduled shoot may incur a rebooking fee.
11.3 Test shoot images remain the property of the photographer until licensed or purchased.
11.4 A parent or guardian must supervise the child at all times during studio sessions.
11.5 The Company is not responsible for medical issues or allergic reactions unless due to proven negligence.
These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Where applicable, additional legal frameworks in the Model’s country of residence shall also be observed.
